National Federation of Young Farmers' Clubs

Fun, Learning, and Achievement

87th Annual General Meeting Agenda

10.30am, Stareton Hall, 10th Street, Stoneleigh Park, Kenilworth, Warwickshire CV8 2LG

1. Opening remarks – Charlotte Smith, President

2. Apologies for absence

3. Introduction of the top table, guests and visitors

3.1. Introductions given by Chair of NFYFC Council 2019 – Katie Hall

4. To confirm the minutes of the Annual General Meeting held on Sunday 6 May 2018

5. ELECTION OF OFFICERS

5.1. President - MOTION FROM NFYFC COUNCIL

“That Mrs Charlotte Smith be elected President from May 2019 – to next Annual General Meeting”

Proposer:  George Baxter, Cambridgeshire FYFC Seconder:  David Goodwin, Warwickshire FYFC

5.2. Deputy Presidents - MOTION FROM NFYFC COUNCIL

“That the 2018 deputy presidents be thanked for their services to the federation over the past year and that the following be elected from May 2019 – to next Annual General Meeting”

Eastern Area Teresa Pemberton

East Midlands Area Clifford Bell

Northern Area Diane Coles

South East Area Alethea Snelling

South West Area Beatrice Dyer

Wales Owen Elliott

West Midlands Area David Fellows

Proposer:  Lucy Stowell, Norfolk FYFC Seconder:  Matthew Tucker, Glamorgan FYFC

6. PRESENTATION OF THE ANNUAL REPORT

6.1. “That the Annual Report for 2018 be adopted”

Introduction:  Lynsey Martin, Chair of NFYFC Council 2018, supported by NFYFC Steering Group Chairs 2018

6.2. To receive the report of the Board of Management and presentation of Audited Accounts

Presented by: Delme Harries,Chair of NFYFC Board of Management

6.2.1. MOTION FROM NFYFC COUNCIL

“That the audited accounts for 2018 as printed be adopted and that a firm of auditors, Grant Thornton, Birmingham be appointed for 2019”

Proposer:   Fay Thomas, Herefordshire FYFC Seconder:  Marcus Bailey, Essex FYFC

6.2.2. MOTION FROM NFYFC COUNCIL

“That the gross National Subscription for the period 1 September 2019 to 31 August 2020 be increased by 50%”

Proposer:  Katie Hall, Chair of NFYFC Council Seconder:  Greg Colebrook, Cambridgeshire FYFC

6.2.2.1. AMENDMENT FROM YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUBS

“That the National Subscription from 1 September 2019 to the 31st August 2020 be increased by 20%, with a further 20% increased to be applied on 1st September 2020 and another 20% to be applied on 1 September 2021, then by the Retail Price Index (RPI) for the subsequent 2 years”

Proposer:  Stephen Jarmus, Boroughbridge YFC, Yorkshire Seconder:  Rob Beale, Rillington YFC, Yorkshire

6.2.2.2. AMENDMENT FROM EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUBS

“That the gross National Subscription from 1 September 2019 to 31 August 2020 be increased by 20% with a further 15% increase to be applied on 1 September 2020 and another 10% increase to be applied on 1 September 2021, with a maximum per member cost to be £25 from 1 September 2019, and a maximum further £5 per member per year increase for the subsequent two years”

Proposer:  Charles Knapton, East Riding of Yorkshire FYFC Seconder:  Zoe Anderson, East Riding of Yorkshire FYFC

6.2.2.3. AMENDMENT FROM RADNOR FEDERATION OF YOUNG FARMERS’ CLUBS

“That there should be no increase to the National Subscription and NFYFC should instead take steps to cut its costs while also focusing on increasing revenue through fundraising and planned activities that generate income”

Proposer:  James Poulton, Radnor FYFC Seconder:  Alice Giles, Devon FYFC

6.2.2.4. AMENDMENT FROM WORCESTERSHIRE FEDERATION OF YOUNG FARMERS’ CLUBS

“That the gross National Subscription from 1 September 2019 to 31 August 2020 be increased by £4 per member matched by a cut in expenditure equivalent of £4 per member for the membership year 2019/20"

Proposer:  John Sansome, Cutnall Green YFC, Worcestershire Seconder:  Chris Acock, Upton-on-Severn YFC, Worcestershire

6.2.2.5. AMENDMENT FROM BROWN CLEE YOUNG FARMERS’ CLUB (Shropshire)

“The gross national subscription for the period 1 September 2019 to 31 August 2020 be increased as follows: 10% for Members aged 10 to 16 years, 20% for Members aged 17 to 21 years and 30% for Member aged 22 to 26 years and Associate Members. All new members should be subject to a 10% discount on the increases”

Proposer:  Sam Williams, Brown Clee YFC, Shropshire      Seconder:  Alice Roberts, Whittington & Oswestry YFC, Shropshire

6.3. To receive the report of the Agriculture & Rural Issues (AGRI) Steering Group

Presented by:  James Hutchinson, Chair of NFYFC AGRI Steering Group 2018

6.4. To receive the report of the Competitions Steering Group

Presented by:  Fay Thomas, Chair of NFYFC Competitions Steering Group 2018

6.5. To receive the report of the Events & Marketing (E&M) Steering Group

Presented by:  Michael Wood, Chair of NFYFC Events and Marketing Steering Group 2018

6.6. To receive the report of the Personal Development (PD) Steering Group

Presented by:  George Goodwin, Chair of NFYFC Personal Development Steering Group 2018

6.6.1. Young Farmers’ Ambassadors (YFA) presentation

Presented by:  Aimee Mahony, YFA

6.7. To receive the report of the Youth Forum (YF) Steering Group

Presented by:  Megan Watkins, Chair of NFYFC Youth Forum 2018

6.7.1. MOTION FROM NFYFC COUNCIL

“That the main body of a public house (pub) is not an appropriate space for YFC business meetings”

Proposer:  Katie Davis, Pembrokeshire FYFC Seconder:  Thomas Oatey, Cornwall FYFC

6.8. To receive the report of the Wales Federation of Young Farmers’ Clubs

Presented by:   Dafydd Jones, Chair of Wales Federation of Young Farmers’ Clubs 2018/19

6.9. To adopt the Annual Report

Proposer:  Lynsey Martin, Chair of NFYFC Council 2018 Seconder:  Katie Hall, Chair of NFYFC Council 2019

7. Presentation of awards

Announced by:  Fay Thomas – Chair of NFYFC Competitions Steering Group 2018

Assisted by:  Dewi Parry – Chair of NFYFC Competitions Steering Group 2019

8. Vote of thanks

Proposer:  Dewi Parry - Vice Chair of NFYFC Council 2019

9. Close

ANNUAL GENERAL MEETING

1. The latest time for closure is 13.15 hrs.

2. Proposers and Seconders of Motions (and amendments) and those speaking to Motions are reminded that the following time limits are laid down and will be adhered to:

2.1. Proposers – not to exceed 4 minutes.

2.2. Seconders – not to exceed 2 minutes

2.3. Those speaking to Motions (and amendments) – not to exceed 2 minutes

Speakers please note that all speeches are timed and microphones will be silenced when the allotted time is reached.

EXTRACT FROM THE STANDING ORDERS OF NFYFC GENERAL MEETING

2.4. Any member may move, with debate, that the question be now put and, if the Motion be seconded and carried by a majority, the Motion or amendment before the meeting shall, after the Move of the Motion has been offered the right to reply, be at once put

2.5. On the General Business of the meeting, the members shall vote by show of hands and Chairman shall declare the result.  If a division is challenged, the Tellers shall count the delegates.

3. SIDNEY FAWCETT TROPHY

3.1. This trophy is awarded to the YFC member (member defined as a member aged 10 to 26 yrs of age) making the greatest contribution to the democratic proceedings of the NFYFC Annual General Meeting.  It should be noted that this trophy is not awarded in the same way as a Public Speaking Competition – it is awarded to the member that makes a significant or memorable contribution to the AGM meeting.  This could simply be two of three words of humour at just the right moment, or a contribution that significantly turns around a debate.  Therefore, the timing stated above are not used to bring a penalty for those that speak for just a few seconds or those that may speak for longer than stated above.  In exceptional circumstances (for example, all speakers being 26 years of age or over) over-age members or speakers from the top table will be considered as recipients for the trophy.

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